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Official Blog | UCGPC

Student Observers at the UC Board of Regents Meetings

ucgpcexecdirector
3 minutes

AY 2025-2026 deadline is July 19, 2025. First meeting will be the September 2025 meeting.

Students shall be respectful of the Regents at meetings, including the need for confidential conversations between Regents and staff. Student Affairs staff shall be the primary point of contact with the University of California Student Association (UCSA), the UC Graduate and Professional Coalition (UCGPC), StARs, and Student Observers during the meetings. Student Affairs shall reimburse costs associated with travel expenses of StARs and Student Observers subject to such requirements and limitations that the office may impose.

Student Observers

  1. To provide students with a direct voice in the consideration of matters before the Board of Regents, a Student Observer may address each of the four Standing Committees on open session agenda items at meetings of those committees. There shall be one Student Observer per committee.
  2. The Student Observer shall notify the Secretary and Chief of Staff to the Regents at least one week before the date of the committee meeting identifying the specific open session agenda item(s) to be addressed by the Student Observer.
  3. The Student Observer shall be seated at the presenter’s table for the duration of the Committee’s consideration of the item and shall address the Committee members on the agenda item(s) at the time of the Committee Chair’s choosing. The Student Observer shall have up to five minutes to address the Committee. Unless the Student Observer is a Student Advocates to the Regents (StAR) program member on the day of the committee meeting, the Student Observer shall sit in the seating area reserved for the public when not addressing the committee.
  4. Students apply to be Student Observers via an application form on UCSA’s and UCGPC’s websites. Any changes to the application form shall be made in consultation with the Office of the Secretary and Chief of Staff. UCSA and UCGPC shall nominate at least three students in good standing to the Secretary and Chief of Staff for each Standing Committee selected. Each Committee Chair shall appoint the Student Observer to that committee. Each student appointed shall serve the committee for the academic year; no substitution of Student Observers shall be permitted. If a vacancy occurs, UCSA and UCGPC may solicit applications for a new Student Observer using the abovementioned process.
  5. The Secretary and Chief of Staff will notify the Student Observers of all upcoming committee meetings. One week before the meeting, the student observer may request audiovisual assistance and equipment for the presentations through the Secretary and Chief of Staff.

Requirements: A candidate must currently be a graduate or professional student at one of the University’s ten campuses. At the time of application, the candidate must be in good academic and disciplinary standing and remain in good standing throughout their appointment as a representative. Applicants should be able to attend all committee meetings and participate in student representative conference calls as scheduled.

Application materials:

  1. Completed application form below.
  2. CV / Resume emailed to systemwidecommittees@ucgpc501c3.org.
Apply here

For more information, contact info@ucgpc.org.